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How do I prepare for printing a book?

Welcome to our guide on formatting a book for printing, where our aim is to help you achieve a professional look for your book while ensuring its content remains accessible and engaging for readers. It’s important to strike the right balance in formatting – simplicity is key to avoid overwhelming your audience, yet there’s ample room for creativity to make your book uniquely yours. Follow these expert tips to master the art of book formatting and transform your manuscript into a print-ready masterpiece.

Before you start

The first step on your checklist should be determining your book’s genre. Without this crucial decision, your formatting efforts might not align correctly.

You don’t want to format an academic journal in the same style as you would for a horror novel.

Books require different formatting styles depending on their genre, so it’s essential to clearly identify the genre and niche of your book.

Make a note of the styles you prefer

Look through all of the books you own – even if they are in a different niche; what do you like about them, and what do you not like?

If you don’t have many books then the next place to search is at your local library or local book shop.

Have a look through as many books as you can and make note of the following style formats;

  • Size of the book
  • The thickness of the book/number of pages
  • Font styles for the main text and headings
  • Line spacing
  • Paragraph formatting
  • Page numbering

Most books you look at will have similar styles in their niche.

You will most likely be able to start identifying the genre and niche of the book based on the format of the book.

If you want to know what fonts and font sizes are used for the book, look at the preliminary pages.

The author or typesetter may have added information on the font, font size and line spacing, which will help you identify what format you like the look of.

What size should my book be?

Choosing the right book size is crucial, not only for its formatting but also for impacting the final printing costs.

You will want your book to fit in with other books in your genre on bookshelves but not blend in.

If you are planning on a multi-series, then make sure you get this correct at the start. – You don’t want to have a series of books in different formats.

Remember – the bigger the book the more expensive the printing will be.

Basic book sizes for formatting and printing;

  • Fiction: 4.25″ x 6.87″, 5″ x 8″, 5.25″ x 8″, 5.5″ x 8.5″, 6″ x 9″ (B-Format)
  • Novella: 5″ x 8″ (B-Format)
  • Children’s: 7.5″ x 7.5″, 7″ x 10″, 10″ x 8″ (Royal to A4)
  • Textbooks: 6″ x 9″, 7″ x 10″, 8.5″ x 11″ (Royal to B5 Quattro)
  • Non-fiction: 5.5″ x 8.5″, 6″ x 9″, 7″ x 10″ (B-Format to B5 Quattro)
  • Memoir: 5.25″ x 8″, 5.5″ x 8.5″ (B-Format to Royal)
  • Photography: Whatever you see fit!

Most photography books tend to be in a large format hardback book – normally in the region of A4 or bigger.

A well-formatted photography book in hardback can look amazing, nothing comes close to the feel of a hardback book.

There are many different sizes you can choose from, but the above sizes are the most common. Some printers may limit what size they can produce.

You don’t want to have something too different unless you are sure the particular size serves a purpose.

The below image gives you a rough comparison of the difference in size between books.

To see a full range of sizes that different printers offer, please visit – Choosing a Hardback or Paperback Book Size

If you’re uncertain about whether to opt for a hardback or paperback format for your book, our blog post “Hardback vs Paperback – Which is Best?” offers valuable insights to help you decide.

What size should my margins be?

The margins are how far away the text is from the edge of the paper.

On average, the margins for a book are between 13 to 18mm depending on the type of book, the genre of the book and the number of printed pages.

You want to ensure you have a nice space around the content but not to have overly large blank areas.

The book’s gutter usually has slightly extra margins, about 5 to 8mm—the more printed pages your book has – the more space is needed for the gutter.

When the book is in its final format, you will be able to get an idea of the number of printed pages it will be.

With this information, you can put the number of pages into a spine width calculator. The calculator will give you a measurement of the book’s spine, which you can then use to work out the gutter size.

What is the best font to use for my book?

If you have written your book already, you might have already decided on a font. Perhaps you are not quite sure if the font you chose suits your book’s style.

Deciding on a font for your book is a very big decision and something The Book Typesetters can help with.

The best font to use for your book is mostly down to personal preference, but you need to have a font that your readers can easily read

If you don’t have a good font, the time and effort you put into formatting your book could be wasted.

Look at some of the books you like and look in the prelims to see if they have any details on the fonts the designers or typesetters have used. More often than not, you should be able to see something in the prelims like … Typeset in Garamond 12pt.

If you want to stick to a common font for your book, which I advise, then you should look into the following top 6 fonts.

These are my top 6 fonts that work well for almost every type of genre.

Most of these fonts are used in fiction and non-fiction formats.

  • Garamond
  • Georgia
  • Palatino
  • Baskerville
  • Minion Pro
  • Cormorant

For more information on fonts, see – 7 Perfect Typesetting Fonts

You have a formatting outline – now design the style!

Putting all the above formatting options together will give you the overall style of your book.

Every book and every genre has a set style that is consistent throughout. Your book’s style is similar to a personal brand.

You can have different fonts, sizes and headings for different books, but when they all come together, your readers can see the styles match.

Consistency is king when it comes to formatting.

It’s advisable to maintain a consistent format throughout your book unless there’s a specific reason for variation, like a compilation of stories from various authors.

It’s important to establish set styles for the following elements:

  • Copyright page – This is the page at the front of your book that lists all the publication, copyright, legal, printing, design, listing and ISBN information.
  • Title page – the title of the book.
  • Subtitle/half title –the title of the book with the author in a smaller font than the title page.
  • Chapter headings – the heading of every chapter before each part of the text.
  • Page numbers – small numbers identifying each page number, usually in a small font in the bottom middle of the book. Preliminary pages are usually in Roman numerals. Blank pages with no text on them are not usually numbered.
  • Footers – small text parts at the bottom of every page before the page number. They usually have information such as chapters, authors, notes and/or references.
  • Headers – similar to footers but at the top of the page. They have information for chapter title, author and/or book title.

What preliminary pages should I have?

You will want at least a title page, copyright page, table of contents and a preface, but here are all the options you could have as preliminary pages.

  • Title Page: This is the most basic and essential preliminary page. It should include the book’s title, subtitle (if any), and the author’s name. Some authors also include the publisher’s logo or name at the bottom.
  • Copyright Page: Located on the back of the title page, this section contains copyright information, the book’s edition, ISBN number, and sometimes a disclaimer. For books that include copyrighted material, this page will also list credits and acknowledgements for those works.
  • Dedication Page: This is an optional page where the author can dedicate the book to someone special or influential in their life. It’s a personal touch that adds emotional value to the book.
  • Acknowledgements: Authors use this section to thank those who contributed to the book’s creation. This can include mentors, family, friends, and professionals like editors and publishers.
  • Table of Contents: Essential for non-fiction and reference books and sometimes included in fiction works, the table of contents lists the chapters or sections of the book and their corresponding page numbers.
  • Foreword: Written by someone other than the author, the foreword provides a context or background for the book’s material. It’s an endorsement of the book and its author.
  • Preface: Here, the author introduces the book, sharing the story behind its creation, its purpose, and what they hope the reader gains from it. Unlike the foreword, the preface is written by the author.
  • Introduction: This section provides a preview of the book’s content, setting up the reader for what’s to come. It’s more common in non-fiction books and aims to hook the reader’s interest.
  • Prologue: Often found in fiction, the prologue sets the scene for the story or provides background details that are crucial to the plot but don’t fit naturally into the body of the book.
  • Epigraph: An optional page that features a quote, poem, or excerpt that hints at the theme or mood of the book. It’s a stylistic choice that can add depth to the reading experience.

Including these preliminary pages in your book can significantly enhance the reader’s experience by providing essential information, setting the tone, and offering insights into the book’s creation and purpose. Each element uniquely prepares the reader for the journey ahead, making them an integral part of the book’s structure.

Should my chapter pages be unique?

You can be a bit creative with your chapter pages, depending on the genre of your book. Experiment a little and see what looks good.

But do not overdo it. Make sure it is in line with the genre of your book.

Remember, chapter pages should be on the right-hand page of your book if you want a traditional style.

You may have noticed this when you were doing your initial research on formatting.

If you are not worried about a traditional book format, you do not need to worry about this.

Do page numbers matter?

Many designers use Roman numerals for the preliminary pages or leave them blank.

Your book should always start on page one on the right-hand side page and will leave all blank pages throughout the book with no page numbers.

The style of the page numbers should align with your book’s main body. They are normally in a small font and centred at the bottom of the page.


Many different parts make up the formatting of a book. The main thing to focus on is what you are happy with. It is your book, after all.

Take note of all the points above, but only use the set styles you are happy with.

Ask your friends and family for their opinions, but at the end of the day, it’s your book, and all your hard work has gone into creating it.

If you have finished formatting and need help printing, why not use our book printing calculator to get a quote for your book, or have a look at our book printing options.

Print-Ready PDFs Preparation

Creating your own publication-ready files is no small undertaking. You will need to become versed in the skills of bookmaking and art creation in order to achieve your goal. The guidelines given here have been prepared by Wiley to help you through the bookmaking process.

Of necessity, these are general guidelines and cannot address the very specific questions that sometimes arise in preparing technical copy. Your Wiley contact person will be available to answer your questions and help you prepare a book of high quality.

Your book will be printed directly from the print-ready PDF that you supply. It becomes critical, therefore, that you review all the instructions in this guide, that you submit a sample of your work before proceeding, and that you thoroughly proofread your finished work before you submit it. Remember, the way you submit your print-ready PDF to the publisher is the way you will see it in print.


As the sole preparer of your book, you have taken on the role of the typesetter, the page maker, the illustrator, the proofreader, and the quality-control expert. Each function is critical to the outcome; none can be skipped. As the typesetter you need first to design your document so that a reader can understand its content. Your design should be kept simple so that the reader can focus on the text, not the design. Please thoroughly review the sections on Page Make-Up and Design Elements for assistance in creating a simple, yet professional-looking design. After the design is completed, you then need to type the content accurately, without mistakes or typos.

As the page maker, you need to integrate text with artwork and tables so that the reader can easily reference cited material. You need to add the page numbers (folios) and identifiers (running heads/feet), start chapters on a new page, and align facing pages (spreads). In this way, you give your text the actual appearance of a book.

As the illustrator, you need to create the artwork that helps explain to the reader the concepts in your text. In addition, all type on the artwork will need to be proportionate in size and conform to Wiley’s font policy, figures will need to be cited consecutively and to appear in the order of their citations, and sizing of figures will need to be consistent.

As the proofreader, you need to check that no material is missing or duplicated, that the technical information is correct, and that the text and the artwork labels are free of typos and errors. You are solely responsible for the accuracy of your text.

As the quality-control expert, you need to print out the PDFs in high resolution and look at each page to check that the print-ready file has printed cleanly and shows the page content exactly as you see it in your layout program. Refer also to the printer specification guidelines provided here.

Please visit our author resources for information that will be useful during your design and layout work. Wiley has a set of standard rules for House Style. Examples of other style manuals you might wish to refer to are Chicago Manual of Style, Webster’s Dictionary, Oxford English Dictionary, Publication Manual of the American Psychological Association.

Submitting a Sample Chapter for Review

Before finalizing your print-ready files, you need to send a sample chapter to your Wiley contact.

They will check the sample print-ready chapter to resolve any possible issues and make suggestions for improvement, if needed. The review of your sample chapter is an important production step because it is then that errors can be eliminated before they are carried throughout the entire book. Once any possible issues or errors are resolved on the sample chapter, you can go ahead with the remaining chapters.

Quality Control: The Basics


The final print-ready PDFs you submit for publication should be single spaced, with an extra half space above a line containing superscripts and below a line containing subscripts. Remember that a lower case "el" and the number "one" are not the same; nor are the lower case "oh" and the "zero". Use different keystrokes for different characters.


Make sure you know the intended dimensions (trim size) of your book. The trim size is the actual size of your printed book. You will then need to work within the text area of the book; i.e. the total width and depth of the type area.

Wiley publishes books in various dimensions. For a list of acceptable trim sizes, check with your Wiley contact before you start composing your book.

Page Numbering

The text for your final print-ready PDFs should be numbered consecutively, including blanks. Preliminary material (front matter), which appears before your first chapter, is numbered using Roman numerals. All pages that follow the front matter are to use Arabic numerals. For blanks, it is best to add a page with its actual page number (folio) and indicate that this is a blank page. Right-hand pages are never blank.

Typesetting and Recommended Software

We recommend that you acquire a page make-up program such as InDesign, or LaTeX for content with heavy use of mathematical equations, and to become familiar with its features. Using Microsoft Word to create pages individually is a time-consuming process you will eventually regret. The text itself can be typed with Word, but should then be imported into a page make-up program.

Illustrations should be submitted in the following formats and resolutions:

  • Photographs: JPG, TIF, EPS with a minimum of 300 dpi
  • Line art: EPS, AI, TIF with a minimum of 600 dpi and up to 1200 dpi for intricate drawings.

Visit here for specific information regarding illustration specifications.

Anything less may result in ragged text type or broken lines in figures.


Your math should look like typeset math. For example, use italics for variables, bold face for vectors, and roman type for trigonometric and mathematical terms. Superscripts and subscripts should be set 2 point sizes smaller than the text.

Recommended Software: MathType is a mathematical equation editor for Apple Macintosh and IBM PC-compatible computers running Microsoft Windows. It is an application that allows you to build up complex equations using simple point-and-click techniques and then to import them into your document.

LaTeX is a mathematical typesetting program designed to simplify the typesetting and page make-up of equations and formulas. If you wish to use LaTeX as your typesetting program, please request the Wiley LaTeX standard template from your Wiley contact.


Your chemistry should look like typeset chemistry. Refer to the standards of the American Chemical Society or the IUPAC. Looking at some published books or journal articles may also help you in arranging long or complicated equations, structures, or reaction schemes.

Page Make-Up

Part Titles and Chapter-Opening Pages

Part titles always start on a right-hand page. The chapter following a part title begins on the next right-hand page (therefore there is a blank left-hand page in between unless there is Part-opening text that continues onto the next left page following the Part title). Chapters may start on left- or right-hand pages. However, many authors prefer to begin all chapters on right-hand pages. Either method is acceptable and may be dictated by the targeted page count of your book, but once a system is chosen, it must be used throughout the entire book. It is necessary to stress that all even-numbered pages are left-hand pages (or verso pages) and that all odd-numbered pages are right-hand pages (or recto pages). It is important that you follow this standardized publishing rule.

Chapter-opening pages should have a folio at the bottom of the page (drop folio) and no running head or folio at the top of the page.

Page Alignment

Ideally, facing pages (spreads) should be the same length. In some cases facing pages cannot align; for instance, (1) if one of the pages is the last page of the chapter, (2) if one of the pages contains art or tabular material with no text, or (3) if all efforts made to align spreads fail because of design elements contained on that page (e.g., when a subhead falls near the bottom of the page; when an illustration must be accommodated; or when there is a series of displayed equations, chemical structures, or computer material).

Your book should be set up as single-page view, where each “page” of the file is a page of the book. Please do not set up your file as “spreads” or another view.

Where page alignment is a problem, space may be added or deleted above and/or below certain elements. This space may be varied in the following order of preference:

  • Above and/or below art and/or tabular material
  • Above subheads
  • Above and/or below text elements, such as lists, extracts, or equations

Note: Avoid any single area of space within the text proper greater than 1 inch/2.5 cm.

Minimum Text Requirements

At least two lines of text must appear below a heading at the bottom of a page. If a heading falls too close to the bottom of a page to carry two lines of text below it, then the heading should be carried over to the top of the next page, and the page should run short after all efforts to lengthen that page have failed. When a heading falls at the top of a page, omit the space above and align it with the first line of type on its facing page.

A widow (a line of only a few words at the end of a paragraph) should not appear as the top line of a page unless introducing an equation or chemical formula.

There should be a minimum of six lines of text on a page, including the last page in a chapter. A page with a figure, chemical structures, or tabular material should be able to accommodate at least six lines of type. If this is not possible, allow the figure, chemical structures, or table to stand alone on the page. If more than one figure or table is positioned on the page you should be able to fit six lines of text between the two figures; otherwise create a short page.

Design Elements

Running Heads/Feet and Folios

Running heads: A running head/foot is a short phrase or headline repeated at the top or bottom of the text page. These help the reader identify where he or she is in your book. The left-hand (even-numbered) running head generally repeats the chapter title; the right-hand (odd-numbered) running head generally repeats the last main heading on that page. If the heading is too long to fit in the allotted running head space, use an abbreviated version of the heading. Set in bold, 9 point type, either all caps or cap/lowercase style. Consult the Chicago Manual of Style or other local style manuals for acceptable running head/foot usage.

Folios (page numbers): Set the folios in 9 point bold.

Position:The placement of the running head/foot and the space below or above to text must be consistent. On left-hand pages the folio should align with the left margin and the running head/foot with the right margin. On right-hand pages the running head/foot should align with the left margin and the folio with the right margin. Allow one and one-half lines of space between the running head/foot and the text, table, illustration, etc. Do not allow additional space if the page begins with a heading, table, illustration, or any element that would normally have additional space above it in running text. Chapter-opening pages, part titles, and front matter opening pages do not have running heads/feet. These pages have drop folios. Position drop folios one line below the bottom of the last line of type.

Chapter-Opening Pages

Chapter number: Set in bold, approx. 14 to 18 point type. Position flush left. If you allow space above the chapter number from the top of the page (for visual appearance), you must be consistent throughout the book. Allow one line of space below to chapter title. It is not necessary to use the word "chapter" before the number.

Chapter title: Set in bold, 16 to 22 point type. Use all capital letters (caps) or cap/lowercase style consistently throughout. Do not break (hyphenate) words at the ends of lines in chapter titles. Align flush left. Allow two lines of space below to chapter author or six lines of space below to text if you are the sole author.

Chapter author/affiliation (for contributed volumes): Set author name in bold, 12 point type, all caps; set affiliation in bold italic, 10 point type, cap/lowercase. Allow six lines of space below to text.


First level heads: Set in bold caps, 10 point type. Allow two lines of space above (unless occurring on the first line of text) and one line of space below. Depending on your subject matter and audience, first level headings might use double-digit identifiers for chapter and section (i.e., 1.1). Check with your Wiley contact if you are unsure whether to number your headings.

Second level heads: Set in bold cap/lowercase, 10 point type. Allow two lines of space above (unless occurring on the first line of text) and one line of space below. Depending on your subject matter and audience, second level headings might use triple-digit identifiers for chapter, section, and subsection (i.e., 1.1.1). Check with your Wiley contact if you are unsure whether to number your headings.

Third level heads: Set in bold italic cap/lowercase, 10 point type. Position flush left with two lines of space above (unless occurring on the first line of text). Follow heading with a period, space, then text. Avoid the use of identifiers if possible. Do not use numeric and alphabetic identifiers (i.e., or 1.1.1.A, respectively).

Fourth level head: Set in italic cap/lowercase, 10 point type. Position flush left with two lines of space above (unless occurring on the first text line). Follow heading with a period, space, then text.

If your manuscript has more than four levels of headings, additional design specifications can be supplied.


Numbered list: Set in text type. Type numbers/letters with a paragraph indent, followed by a period. Allow for double digits, if needed, to align on the periods after the numbers/letters. Follow periods with one space, then start text. Identifiers in parentheses align at right. Use open and closed parentheses, not a single closing parentheses. Turnover lines should align under the first word (not the number/letter). Allow one line of space above and below the list to text.

Bulleted list: Set in text type. Set bullet on paragraph indent followed by a tab set at 1/2 inch (13 mm). Turnover lines should align under the first word (not the bullet). Allow one line of space above and below the list to text.

Multicolumn lists: Set in text type. Lists with multiple columns should center as a block on the page. Align columns on left edge or on mathematical symbols (equal signs, decimals, etc.). Allow one line of space above and below list to text.


Set in 9 point type. If references are numbered, type the numbers flush left, followed by a period and a space. Clear for double digits and align the periods after the numbers. Turnover lines should align under the first word (not the reference number). Do not set extra line spaces between numbered entries. If references are not numbered, type the first line of the entry flush left; turnover lines have a paragraph indent.

The "Reference" heading should be set in the style of a first-level heading for end-of-chapter References; use the chapter title style for the word "References" if all references for the entire book occur in their own section after the last text chapter.


Center on the page and allow one line of space above and below to text. Equations should be the same point size as the text. Allow a half line of space between groups of equations. Enclose equation numbers in parentheses and position flush to the right margin. When a display equation runs two or more lines, the equation number appears flush right on the last line of the equation. When a long equation breaks to another line, align the second line of the equation on the operator sign. Equations are generally numbered consecutively in each chapter and are identified by double digits-chapter and equation number.


Center on page and allow one line of space above and below to text. Allow a half line of space between groups of structures or schemes. Set structure labels in 9 point type, cap/lowercase, centered below the formula. It is usual for structure numbers to set in bold and compound names to set in lightface. Labels above and below reaction arrows should set in 7 point type.

Figure Captions

Set in 9 point type. Number the figures with Arabic numerals. Illustrations are consecutively double-numbered in each chapter. Set the word "Figure" and the number in bold, followed by a period and space. The remaining caption should be set in regular type (not bold). Figure captions should be set to the full width of the page and positioned below the art. If the figure caption runs shorter than the full width of the page, center the caption beneath the figure. Allow a half line of space below the illustration to the caption. Figures should be positioned at the top or bottom of the page. Avoid placing figures in the middle of the text.


Footnotes are set in 8 point type and appear at the bottom of the page where they are cited. Place a 1/2 point horizontal rule (1-1/2 inches [38 mm long]) above the footnote. There should be 1/4-inch (6 mm) visual space between the last line of text and the footnote rule and 1/8-inch (3 mm) visual space between the rule and the first line of the footnote.

The Text – Fonts

Wiley font policy in a nutshell: Fonts are intellectual property and as such require a license to be obtained for anything that is not personal or non-commercial use. All Wiley publishing is defined as commercial.

For print products, only the organization or individual who generates the files needs to hold the license for each font. With author-supplied print-ready files, that means the author has this responsibility. However, for many e-products, the publisher also has to hold the appropriate licensing because they are distributing the font as part of the product. Wiley only hold this necessary licensing for a certain specific list of fonts (see below).

When a file is (1) distributed outside Wiley (even for free) and (2) has font software embedded in it, the fonts must be compliant. A PDF is a common example of a file which has font(s) embedded in it, and so those fonts must be compliant.

This policy covers all fonts used in a publication – not only in the text, but also the illustrations and cover.

In future, if any of our publications is found to contain non-compliant fonts, the publisher and/or files originator could be subject to legal action. Unfortunately, there can be no exceptions to this policy – it is a legal issue and we have no alternative but to be compliant. If we use fonts that aren’t on the list, we could be subject to legal action.

Where text is captured as an image, or is part of the image, the fonts are not embedded and so compliance is not an issue. This is true of most commonly used graphic formats including JPG, TIF, and PNG.

EPS files, however, do carry embedded fonts so they are a concern. The preferred option is to use a compliant font when the EPS file is created. However if it is not possible to ensure that only compliant fonts are used within the EPS file, then outlining the figure to turn it into an image will fix the embedding issue. Just be aware that the text will not be searchable or editable.

Where text is captured as actual text and not as an image, e.g. in a Word or PowerPoint file with fonts embedded, then the font must be compliant.

We recommend you use approved open-source fonts for standard text. A good choice is Liberation, an open-source font which is available in both serif and sans serif formats; the former is a close match for Times New Roman and the latter for Arial. Wiley will remediate all noncompliant fonts if you are unable to do so yourself. Just be aware that the font in your published book may not look exactly the same as the one you submit.

Please note however that you should only use the open-source fonts list which can be found by following the link below, where the license conditions have been properly verified by the Wiley legal team. Even open-source fonts have license terms, and in some cases these might restrict some aspects of their use in Wiley publications.

Please note that the fonts supplied as standard on your PC, including those bundled with Microsoft Office, are not compliant for use in commercially published material. They are for personal, noncommercial use only. Therefore, please use fonts from the approved list. Wiley has created a full list of compliant fonts. It can be viewed on our vendor site.

The approved fonts fall into three categories:

  1. Adobe Font Folio: Wiley holds licensing for the Adobe font family, as per the list. They can be used in both print and ePDF products, though there are some restrictions in their use in other electronic media.
  2. Approved open-source: Open-source fonts allow free use in a variety of electronic media as well as print. They are therefore the most flexible option in many cases.
  3. Specific math fonts

Do not convert the fonts in the text to outline as this will cause problems when we create ebook versions of your text.

There are hundreds of font choices on the approved list, so you should almost always be able to find a very close match to any non-compliant fonts you might otherwise have used.

If you supply final files containing any non-compliant fonts, we will do one of the following two things:

  • Ask you to re-supply the files with non-compliant fonts removed or replaced. We can help advise you on this if required.
  • Substitute the non-compliant fonts. If these fonts are used extensively then there may be a cost for this, which may be charged against author royalties.

Font Size: Generally 10/12 point font is used for text in professional books for the academic community. Text paragraphs should be indented a consistent space throughout the text. Do not leave any line space between each paragraph. Italic type can be used for emphasis, for mathematical variables, or when a term is used for the first time. However, it should be used sparingly. Refrain from using bold in text except where customary in mathematics.


Table Positioning

Tables should be positioned as close as possible to their first text citations. If the citation is on an even-numbered page, then the table should appear on that page or its facing page. If it is on an odd-numbered page, then the table should appear on that page or its following page. Tables must be positioned in the order cited in text. It is not customary for a table to be positioned before its citation.

Tables are to be positioned at the top or bottom of the page. Do not place tables in the middle of a page. Leave two lines of space above or below a table to text. If a minimum of six lines of text will not fit on the page with the table, then allow the page to run short. Do not position tables on the opening page of a chapter. Do not position tables on the last short page of a chapter or within the reference listing.

Breaking Tables: Avoid breaking tables if the table can fit on a single page. However, if a table runs across several pages, repeat the table number, the table title (or use "Continued", set in italic type), and the column heads on each subsequent page on which the table appears.

When tables run more than one page, set a bottom table rule at the end of the complete table only. Do not set a rule at the bottom of each page on which the table appears. Table footnotes are set underneath the bottom table rule. There should be a half line visual space between the bottom table rule and the top of the first table footnote.

Turning Tables: Tables that extend more than 4 picas over the text width should be turned 90 degrees counterclockwise on the page. These are called turned tables. Do not put text on pages containing turned tables. Delete running heads from pages with turned tables; set only a drop folio.

Single page turned tables should center both horizontally and vertically within the image area. Turned tables that set on multiple pages should have repeated table titles and column heads on left-hand pages only. Material should be aligned across facing pages.

Table Typography

Table Number/Table Title:Set the word "Table" in 9 point type, bold and caps. Follow number with period, space, and the table title in bold cap/lowercase. Flush left on table body. Set 1 point rule below by width of table. Allow 6 points of space above and below rules.

Table Column Head: Set column heads in regular type, cap/lowercase, 9 point type, centered above column below. Set 1 point rule below by width of table. Allow 6 points space above and below rules.

Table Body: Set columns in 9 point regular type. Align columns of words at left, columns of numbers align on decimal points, equal signs, etc. Minimum space between columns is approx. 2 picas (24 points); maximum space is approx. 12 picas (144 points). Set 1 point rule below table body to width of the table.

The size of type used in the table body can be altered to accommodate material. Tables may set as small as 7 points if necessary. However, the type size for the table body should not be larger than the type size used for the text.

Table footnotes: Set 8 point type. Position flush left on table body underneath the bottom table rule. Set to table width.


Illustrations Preparation

The figures for your book must be included in the print-ready files and ready to print with no amendments. You should avoid using shading in the figures unless absolutely necessary since shaded areas often reproduce poorly and appear blotchy in the finished product. Be aware that screen captures, photocopies taken from other sources, or computer-generated art with shading also will not reproduce satisfactorily. (See the Artwork page for more details.)


Figures should be positioned as close as possible to their first text citations. If the citation is on an even-numbered page, then the figure should appear on that page or its facing page. If it is on an odd-numbered page, then the figure should appear on that page or its following page. Figures must be positioned in the order cited in text. It is not customary for a figure to be positioned before its citation. Figures are to be centered by the page width at the top or bottom of the page. Do not place figures in the middle of the page. Leave two lines of space above or below a figure. If a minimum of six lines of text will not fit on the page with the figure, then allow the page to run short. Do not place figures on the opening page of a chapter, on the last short page of a chapter, or within the reference list.

Figures up to 3 picas (1/2 inch [13 mm]) wider than the type page can be positioned vertically on the page. Figures that extend more than 3 picas over the text width should be turned 90 degrees counterclockwise on the page. The caption copy should also be turned and positioned below the figure. Delete running heads from pages with turned figures; set only drop folios. Do not set any text on these pages.

Front Matter

The front matter consists of all the preliminary material that precedes Chapter 1 of your book. This front matter material is paged using Roman numerals.

Front matter pages include:

  • Half title page
  • Series page (if applicable)<
  • Title page
  • Copyright page
  • Contents
  • Foreword (optional)
  • Series Preface (if applicable)
  • Preface
  • Acknowledgment (optional)
  • Introduction (optional)

Please consult the preparing your manuscript page for a description of the different front matter elements.

You should not be overly concerned with the preparation or design of the front matter. Your Production Editor will discuss with you how you should prepare any front matter pages that will not be typeset by Wiley.


The index is usually set in a smaller type size than the text (8/10 point is customary) and arranged in two columns. Match the typeface, size, and space from the top of the page used for the index head to the chapter title. The running heads should match the book in type and size. Align facing columns.

Main entries begin flush left. Indent turnovers 2 em spaces. Subentries begin on a new line indented 1 em space from the left margin. If a subject unit should be broken between pages, repeat the main entry and add the word Continued set in italic in parentheses at the top of the left column.

Please consult the page on index preparation, for help in preparing your index.


Depending on the agreed workflow for your book, your Production Editor may send your files to a freelance proofreader, who will read all of the content for grammar, style, and consistency, and mark up any changes directly on the PDF files. The PE will return these files to you, and you will need to incorporate the corrections and output a set of final PDF files.

Final File Submission

When all files are final, you will need to submit all application, image, and PDF files to your Production Editor. They will make sure that the file package is complete and will send the press PDFs to the printer. Image files should be delivered as original source files, rather than embedded in Word or PowerPoint. Important: Please do not include the font files in your submission.

Wiley will also engage a conversion vendor, who will be charged with transforming your content into the digital formats.


Project Editor (PJE):

Wiley contact who works with authors during the writing process and provides feedback and information before the book is passed into production.

Production Editor (PE):

Wiley Content Management department staff member responsible for seeing your book through the production process from manuscript to bound book.

drop folio:

A page number that is placed at the bottom of a book page, 1 line below the last line of type. Typically used for chapter opening pages or full-page art or side-turned tables.

em space:

The amount of blank space equal to that occupied by the letter "m".

en space:

The amount of blank space equal to that occupied by the letter "n" (slightly less space than an em space).

facing page spreads:

The 2 pages, that when a book is opened, face each other. The left-hand page is the even-numbered page and the right-hand page is the odd-numbered page. For example, pages 2 and 3 in every book are a facing page spread.


The page number that appears at the top of the page with the running head.

front matter:

The first pages of a typeset book that are numbered separately from the text, in Roman numerals. The front matter generally contains a half title page, title page, copyright page, dedication, contents, and preface. See the Chicago Manual of Style, latest edition, or other local style guide for order and discussion of these front matter elements.


The blank space surrounding the type area.

page make-up:

Arrangement of lines of type and illustrations into sections or pages of proper length.


A unit of measure used in typography. 6 picas equal 1 inch or 2.5 cm.


A unit of measure used in typography. 72 points equal 1 inch or 2.5 cm; 12 points equal one pica.

recto pages:

Right-hand pages with odd page numbers.

running head/foot:

A short phrase or headline repeated at the top or bottom of each page.

trim size:

Measured in inches or cm, trim size refers to the whole size of the printed page, from edge to edge.

type area:

Sometimes called the text page or type page, it is measured in picas and includes the space from the top of the running head to the bottom of the last line of text or footnote. It does not include the drop folio.

verso pages:

Left-hand pages with even page numbers.


Text of a few words in a line by itself, ending a paragraph or starting a page, frowned upon in good typography.

How do I prepare for printing a book?

How to Prepare Print-Ready PDFs


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